GAcollege411

Welcome to the official Document Library for the GAcollege411 Electronic Transcript Exchange process. This website contains the most recent versions of documents and graphics designed to help explain the transcript process as well as the new HOPE Scholarship GPA calculation method, set to take effect in 2007. To help you find what you're looking for, the Library has been divided into four sections:

• Transcript Exchange Updates
• Background and Reference Materials
• Graphics and Visual Displays
• Historical Documents
• Presentations and Questions

Check back often for new and updated items to make sure you've got the latest information available! Questions?

Comments? Can't find what you're looking for? Send us an email at transcripts@help.GAcollege411.org .

 

Transcript Exchange Updates

• Creating a Professional Center Account
  
  
• Transcript Exchange Quick Guide
  
  
• Transcript Exchange Checklist
  
  
• How to confirm that a transcript has been received by a College
  
  
• Transcript Exchange Final process reminders and update Added 05.29.2007
  
  
• Overview of the 2007 HOPE GPA Calculation Process - Provides an overview of the major stages of the 2007 Transcript Exchange HOPE GPA Calculation Process with particular emphasis on the Feedback Loop. Updated 04.24.2007
  
  
• PowerPoint Slide Show from GSFC HOPE GPA Training sessions (October 23, October 25 and November 6, 2007)
  

  Frequently Asked Questions

  • FAQs - Transcript Exchange and HOPE Scholarship Eligibility Compilation of most commonly asked questions regarding Transcript Exchange and HOPE Scholarship eligibility requirements beginning in 2007. Last Updated 05.11.2007
  • Fact Sheet Regarding HOPE Scholarship Changes for 2007. Last Updated Version 07.31.2007

Background & Reference Materials

• Guide to Public High School Graduation Requirements
• NEW Guide to sending electronic transcripts to GSFC
• NEW Guide to sending electronic transcripts to Colleges
• Students guide to sending electronic transcripts to Colleges
• Transcript Exchange Enabling Statute 20-2-157 O.C.G.A., the portion of the Georgia Code mandating the changes in HOPE Scholarship GPA calculations beginning in 2007. Last Updated 12.13.2005
   
• Quick Transcript Exchange Reference Guides
   
  • Calculating the HOPE Grade Point Average Last Updated 01.19.2010
  • Description of HOPE Scholarship GPA Calculation and Transcript Exchange Short paper describing 2007 changes to the HOPE Scholarship program, including a detailed explanation of the new GPA calculation method. Last Updated 05.11.2007
  • HOPE Scholarship GPA Calculation Process with Element Classes A step-by-step demonstration of how types of data are used to calculate a student's HOPE Scholarship GPA. Last Updated 05.11.2007
     
• Detailed Transcript Exchange Reference Guides
   
  • GAcollege411 Transcript Exchange Workbook. Reference and exercise book chapters to acquaint High School personnel with Transcript Exchange and HOPE Scholarship GPA calculation processes and concepts. Last Updated Version 12.04.2008
    • Table of Contents
    • Chapter 1 - Introduction and Overview
    • Chapter 2 - Information for Schools New to Transcript Exchange
    • Chapter 3 - Description of the HOPE GPA Calculation
    • Chapter 4 - Extracting and Uploading Transcripts
    • Chapter 5 - School Profile
    • Chapter 6 - Processing HOPE GPAs and Feedback to High Schools
    • Chapter 7 - HS to College Transcript Exchange
    • Chapter 8 - Appendix with FAQs, Transcript Text File, STARS Application, HOPE GPA Detailed Student Calculation Report
    • Xap Legal Agreement
       
  • Technical Guides for Extract Utilities
    • SASIxp
      • Steps for uninstalling and re-installing SASIxp dBase or SQl
      • Instructions for Xap Extract Utility for SASIxp dBase v1.1.8
      • Instructions for Updating Term Query in Xap SASI Extract Posted 05.04.2007
      • Instructions for Importing/Exporting SASI Extract into Capture and Edit Program Posted 05.04.2007
    • SchoolMax
      • SchoolMax Checklist
• GA DOE Course Number Reference Guides
   
  • O.C.G.A § 160-4-2-.03, 2006 Version  Comprehensive description of Department of Education uniform course numbering system. Posted 02.02.2007
  • Descriptions for State-Funded Courses Detailed descriptions of courses offered in Georgia Public Schools. Posted 02.02.2007
  • GA DOE Core Courses Listing Listing of uniform course numbers and descriptions from the Georgia Department of Education for courses in the academic areas of English, math, science, social studies, and foreign languages. Last Updated 08.30.2006

Graphics & Visual Displays

• HOPE Scholarship Eligibility - now vs. 2007 Side-by-side chart comparing current and upcoming HOPE Scholarship eligibility requirements and GPA calculation processes. Last Updated 12.13.2005
• Transcript Exchange and HOPE Scholarship Eligibility Process Graphical overview of the entire Transcript Exchange and HOPE Scholarship eligibility process. Last Updated 03.20.2006
• Transcript Exchange and HOPE Scholarship Eligibility Process Step By Step Narrative breakdown of each step of the Transcript Exchange and HOPE Scholarship eligibility process as represented in the graphical overview. Last Updated 12.22.2005
• GA Standard High School Transcript Mockup Mock-up of the Georgia Standard High School Transcript to be produced through GAcollege411 Electronic Transcript Exchange. Last Updated 12.13.2005
• GA Standard High School Transcript Elements in Print Format Display of how elemental data will populate the Georgia Standard High School Transcript form. Last Updated 12.13.2005
• HOPE Scholarship GPA Calculation Example Table of one student's entire HS course record, showing how grades will be un-weighted, excluded as necessary, re-weighted, and averaged to derive the HOPE Scholarship GPA. Last Updated 05.11.2007

Historical Documents

**This section contains historical materials.  Due to changes in GSFC rules, the information contained within these materials may not be entirely up-to-date.  For the most up-to-date and accurate information on Transcript Exchange, please see the materials found above in “Transcript Exchange Updates,” “Background and Reference Materials,” or “Graphic and Visual Displays.”

• Announcements
  • Georgia High Schools are preparing for changes in HOPE policy  Beginning with the Class of 2007, GSFC will be responsible for collecting transcripts for all graduating seniors and calculating GPAs, according to the new guidelines, to determine HOPE eligibility. (prepared for the Georgia School Boards Association newsletter) Last Updated Version 10.13.2006
  • Changes to the HOPE and Governor's Scholarship Programs. Details actions taken during the 2004 Session of the Georgia General Assembly that impact the HOPE and Governor's Scholarship programs. Last Updated 04.30.2004
     
• Presentations
  • NEW Transcript Exchange Presentation PDF of slides on the HOPE Scholarship GPA calculation and transcript exchange process, presented in regional training sessions throughout Georgia in 2006. Posted 06-15-06
     
  • PowerPoint Slide Shows from GSIS Users Group Conference (Augusta, GA February 16-17, 2006)
    • Transcript Exchange and the 2007 HOPE Scholarship Grade Point Average Calculation
    • The HOPE Feedback Loop: The Process and School Responsibilities
    • The GAcollege411 Transcript Exchange
    • Absolute Essentials for the Calculation of HOPE Grade Point Average
       
  • Transcript Exchange Webcasts
    Can’t make it to a regional training session on Transcript Exchange and the HOPE GPA calculation? Want to learn more without even having to leave your office? Then click on the links below to view GSFC’s Transcript Exchange Webcasts – they’re free and are available for viewing 24 hours a day:
    The New HOPE Scholarship GPA Calculation - An Overview
    Data for Transcript Exchange & HOPE Scholarship GPA
    The New HOPE Scholarship GPA Calculation - Step by Step To check your computer for the components necessary for viewing the webcasts, go to: http://wc.gpb.org/vs/accounts/vs_webcasting/viewer/systemCheck.html
     
  • Presentation to 2005 GSCA Conference PDF of slides on the HOPE Scholarship GPA calculation and transcript exchange process, presented at 2005 Georgia School Counselors Association Fall Conference on 11/17/2005. Last Updated 12.13.2005
     
  • PowerPoint Slide Shows from GSFC HOPE GPA Training (Macon, GA May 8-9, 2007)

    Downloading the Extract and Reporting Software
    Capture and Edit Software
    The GPA Calculation at GSFC and the Data Verification Feedback Loop to the High Schools

  • PowerPoint Slide Shows from GSIS Users Group Conference (Savannah, GA January 29-30, 2007)
    How to Accurately Complete the School Profile Information
    Using Data Extraction Tools and Capture and Edit Software
    How to Use the Transcript Exchange for the College Admissions Process and for the HOPE GPA Calculation 1
    How to Use the Transcript Exchange for the College Admissions Process and for the HOPE GPA Calculation 2

Email at transcripts@help.GAcollege411.org